Built for operators, not optimizers

Your shop runs on
spreadsheets and phone calls.
That's the problem.

OpsKit builds AI systems for companies stuck in the manual era — HVAC, roofing, logistics, law firms, clinics. We automate the work that burns out your team and loses you customers.

Manual
Spreadsheets Phone calls Follow-up emails Paperwork
OpsKit
AI Voice Agent Lead Qualification CRM Update Appointment Booked
Result
More leads captured Fewer employees burned Faster close rate Real ROI
12,000+
AI agencies now operate in the US — but almost none target trades and SMBs
82%
of small businesses have invested in AI tools, yet most still lose leads to slow follow-up
30%
average cost reduction when AI automation replaces manual workflows

The problem isn't technology. It's leverage.

Your HVAC company doesn't need more software. It needs a system that answers every call, qualifies every lead, and books every appointment — without your team lifting a finger. Your law firm doesn't need another app. It needs AI that processes intake forms, updates your CRM, and routes qualified clients to your calendar.

We're not here to impress you with demos. We're here to replace the manual work that's costing you revenue.

The Stack

No custom code. No six-month implementations.

We use battle-tested tools that are proven in production — so we ship in weeks, not quarters.

OpenAI
LLM orchestration for voice agents and intelligent document processing
n8n
Self-hosted workflow automation for complex multi-step operations
Retell AI
Voice AI agents that answer calls, qualify leads, and book appointments
Make
Visual workflow builder for multi-branch automation logic
Zapier
Rapid SaaS integrations for fast deployment of standard automations

How We Work

From first call to live automation in 2–4 weeks.

01

Audit

We map every manual process in your business. Identify where time is wasted, leads are lost, and staff is burned out on repetitive tasks.

02

Build

We build one or two automations that deliver the highest ROI. Voice agent + CRM sync is the most common starting point.

03

Measure

We track what matters: calls answered, leads qualified, appointments booked. If the automation isn't working, we fix it.

04

Scale

Once the first automation is proven, we layer in lead follow-up, quoting, document processing, and the rest of your manual workload.

Live Demo — HVAC Voice Agent

Your phone rings.
The AI answers first.

Inbound calls get answered, qualified, and booked into Google Calendar — before your team even picks up. Here's the flow.

AI Phone Agent — Live Call
Waiting for call...
Caller on the line
Agent
"Thanks for calling Hart Heating & Cooling, this is Nova. How can I help you today?"
Caller
"Hi, my AC unit upstairs isn't cooling properly."
Agent
"Sorry to hear that. Is this for a residential property?"
Caller
"Yes. And I'm in zip 80220."
Agent
"Got it. We have an opening Thursday at 2pm. Does that work for you?"
Caller
"Yes, 2pm Thursday works."
Agent
"You're all set. Thursday at 2pm, upstairs AC unit. I'll send a confirmation text now."
Extracted from call
Job Type
—
Zip Code
—
Appointment
—
CRM Status
—
n8n Automation Flow
Retell AI
Inbound call received
↓
n8n Workflow
Lead qualified & data extracted
↓
Google Calendar
Appointment booked
↓
CRM Spreadsheet
Contact logged — done
Integration Spec
What gets connected — this is a standard n8n starter template
Retell AI
AI voice agent — transcribes calls in real-time via WebSocket
n8n (Self-hosted)
Workflow orchestrator — parses transcript, books calendar, writes to sheet
Google Calendar API
Service-account auth reads availability and creates events
Google Sheets API
Appends row with lead: name, job, zip, appointment time

Outcomes

What your operations look like with AI running them.

24/7
AI phone agent answers every call, even at 11pm on Sunday. No voicemail, no missed lead.
2–4 wks
From contract to live automation. We don't do six-month implementations.
$1k–$10k
Monthly retainer. Setup fees $3k–$20k. ROI measured in months, not years.
20 clients
At $4k/month average retainer, that's $960k ARR. You don't need 100 clients.

Every business stuck on spreadsheets and phone calls is one automation away from operating at a completely different level.

The manual era is ending. The operators who automate first will own the boring industries that everyone else is ignoring.